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An element is an individual image, piece of artwork, or other file. (You may know elements as ‘digital assets’.) Depending on your user rights, you can:
Upload and download elements
Copy, move, and rename elements
Search for elements stored in a library
View and modify element attributes
Delete elements and folders
Consider the following example workflow:
You are working on a publication, so you create a new project and upload to that project a number of elements that you plan to use in the publication. Your supervisor in another city also has access to the project and can view and download the elements for review as necessary.
When you are finished working on the publication, you delete from the project any elements that you know you won't need again. You want to store the remaining elements because you plan to use them again in another publication. Since your user rights enable you to view but not modify libraries, you ask your administrator to copy the remaining elements to a library for storage, and then delete the project. The administrator might also set the attributes for each element—for example, the name of the photographer and the resolution of each image. This will make the elements easier to search for later.
You are now ready to start work on a new publication that is related to the previous publication. You want to reuse the elements that your administrator stored earlier, so you access the library where the elements are stored and search for the elements. If you know who the photographer was, for example, you can search for the elements based on the photographer attribute that your administrator assigned to the elements.
Note: When searching for elements using Synapse Desktop, you can search in all libraries and jobs. However, when searching for elements using a Web browser, you can search only in the library in which you are currently working.
Once you locate the elements, you download them to your desktop and start working on them—for example, modifying them as necessary and placing them into your layout. (Alternatively, you can download FPO versions of the elements if the images do not require modification. If you are working specifically on an Adobe InDesign layout, you can download an FPO version of an element directly to a picture box in the layout. For more information, see About FPOs.)
When another user wants to share some elements with you, you create a new project into which the user can upload the elements. You review the uploaded elements and download onto your desktop the ones that you want to use.
About managing projects and libraries
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